Security and HIPAA help sized for your practice—not a one-size “audit in a box”
Under the HIPAA Security Rule, covered entities need an accurate, ongoing security risk analysis and reasonable measures to protect e-PHI—what that looks like depends on your size, systems, and data flows. We start from how you really operate (EHR, email, cloud, devices, and vendors), then help you document, fix, and train in a way you can run without a full-time CISO. These are starting price points; scope changes with locations, systems, and depth.
Three ways to work with Velari
Many practices begin with a thorough security risk analysis (your baseline and roadmap), add policies, training, and playbooks where the gaps are people and process, and add retainer support if you want the register and playbooks to stay current when systems and vendors change. You are not buying a “point in time” PDF that no one uses six months later.
We emphasize work you can show—prioritized issues, assignees, evidence, and a fix order—that lines up with what HHS, insurers, and business partners increasingly expect: not just a policy binder, but a living security program you can talk through under pressure.
Security risk assessment
End-to-end review: identity, email, network, remote access, backup/DR, EHR- and PACS-relevant risk, and whether what staff do in the real world matches policy and access design. Outcome: prioritized findings, a remediation roadmap with owners and dates, and a defensible starting point for BAAs, insurance applications, and leadership sign-off—without us accessing or exporting patient records.
- Scoping and data-flow kickoff with you, practice leadership, and IT/MSP
- HIPAA Security Rule and common-attack path review, including shadow IT and PHI in unexpected places
- Short interviews and workflow alignment to your front-desk, phone, and clinical reality
- Readout, technical addendum, and a remediation backlog your team and vendors can run against
Managed security partnership
Retainer: we keep the risk register, review new vendors and material changes, refresh key playbooks, and act as a steady security contact in plain language—so you are not running a panic assessment every time the news cycle moves. Outcome: a posture and paper trail that stay defensible as you grow, upgrade, and onboard staff.
- Rolling roadmap and “what’s open” review with you and your IT/MSP
- Help triaging phish, odd logins, and “is this request legit?” (within agreed scope)
- Scheduled table-top exercises for ransomware, downtime, and major vendor incidents
- Support for BAAs, security questionnaires, and cyber insurance renewals
Policy & training pack
Practical policy and training for risks that slip past software: AI, messaging, email, and payment/wire requests in a high-distraction environment. Outcome: signed, role-appropriate content and short huddles staff can do between patients—not a 45-minute video no one watches.
- AI, acceptable use, and messaging that matches your EHR, phone, and chat stack
- Phishing and business-email fraud playbooks for the front office and schedulers
- Incident and breach “first 24 hours” one-pager for the whole team
- Reusable onboarding and annual refresh content you own
From first call to a plan the practice can run
Engagements follow a familiar discover → assess → report → (optional) sustain path. We bring clinical and business context; your IT, MSP, or EHR support brings the wire-level reality.
1. Intro call (free)
We align on locations, EHR, imaging, cloud, and critical vendors; what you need to satisfy—HIPAA, state rules, payers, BAAs, leadership; and what “good” would look like for care and the bottom line in the next 12–24 months.
2. Assessment
We combine short interviews, documentation review, and the right technical questions—always without us pulling or viewing patient records. The goal is a realistic view of who can reach what, where e-PHI is created and copied, and where the next incident is most likely to come from.
3. Readout and roadmap
You get a clear summary for leadership, line-item issues with severity and business impact, and a sequenced next-step plan: what you handle internally, what a vendor or MSP must change, and where we stay involved if you choose a retainer.
4. (Optional) Sustain or enablement
We either stay on a schedule for the risk register, incidents, and vendors, or deliver a policy-and-training pack targeted at the gaps the assessment found—so you are not back at square one in 18 months.
Ground rules: trust, privacy, and a plan you can act on
The aim is a serious HIPAA and risk program without opening or exporting patient records to build it.
We do not use patient charts in assessments
We work from your architecture, access, logs (where you share them), and candid interviews. The assessment targets how PHI could be reached or copied, not what is inside individual charts. That also keeps our work aligned to how OCR talks about the security of systems and processes, not chart-by-chart review.
Recommendations for real front desks, not a fantasy stack
Your recommendations fit legacy EHRs, thin IT benches, and vendors you cannot fire overnight. We look for the highest leverage fixes first—MFA, backup and restore you can test, break-glass accounts, vendor access on a review cadence—before the expensive science projects.
Leaders, clinicians, and IT in one room
We use plain-English for owners and implementation-level detail for IT, MSP, or EHR support so everyone is executing one roadmap. That reduces the “compliance said X / IT said Y” gap that makes incidents worse.
One stack of priorities you can fund
HIPAA obligations, common healthcare attack paths, and AI and vendor risk land in a single ordered list—so the board, the budget, and the repair calendar tell the same story.
Get a no-cost practice risk review
We will help you right-size: assessment, enablement, retainer, or a mix—based on your footprint and how you work today—before you are forced to respond to an outage or a regulator in crisis mode.
Get a Practice Risk Review